Student Application Portal

Custom-built by experts to meet the needs of today’s schools

Modern prospective students, parents, and agents expect the same level of online service from schools as they get from other businesses.

Designed using our years of experience serving the education sector, HEM’s custom-built Application Portal is tailored to perfectly meet these needs for institutions of all kinds, including universities, colleges, K-12 providers, and language schools.

Our exclusive platform is simple, intuitive, and comprehensive, providing the fast, transparent and all-inclusive online booking experience that today’s prospects want. It can also be fully integrated with HEM’s Mautic system, as well as other popular CRM and Marketing Automation platforms.

A Fast, Simple Experience for Students and Parents


HEM’s Application Portal creates a seamless, one-stop booking experience to make applying to your school as simple as possible.

Features include:

  • » Unique account creation and login
  • » Step-by-step application process with the option to save and pick up where you left off later
  • » Document upload capabilities for visas, photos, letters, portfolios etc.
  • » Support for multiple payment methods
  • » E-signature tool
  • » And much more!

Centralize Your Agent Application Process

The Application Portal also has a special agent gateway to allow your school to centralize its agency applications. Using this feature, your school can:

  • » Create accounts for both individual agents and agencies
  • » Allow agents to access multiple schools/campuses on the system
  • » Allow agents to submit and manage applications for multiple students
  • » Use reporting to track applications from agents

Simplified Application Builder for Schools


HEM’s portal makes it easy for your team to create application forms that are tailored to your school’s needs with our easy-to-use application builder. With just a few clicks of a keyboard, you will be able to:

  • » Add as many custom form fields as you need
  • » Present your applications in multiple steps
  • » Customize your forms with your school’s logo, colours, and branding elements
  • » Enable users to register for multiple courses and programs
  • » Enable document uploads
  • » Integrate your applications with your CRM system
  • » Links your forms to your payment gateways
  • » Enable e-signature option for applicants
  • » Set up Google Analytics tracking
  • » Generate revenue values per program to calculate the total potential revenue of each applicant

Free Quote Tool


HEM’s portal also comes equipped with a free quote builder tool, allowing your students to calculate the total price of their booking. A personalized quote breakdown can then be displayed showing the total price of their package before they proceed to booking, and even be emailed to them. Quotes can include:

  • » Multiple course and start date options
  • » Campus-specific information
  • » Multiple currencies
  • » Prices for full programs or individual courses
  • » Accommodation costs
  • » Airport transfers and pickup costs
  • » Automatic price adjustment for high season
  • » Any additional fees and costs

Payment Gateway Integration

HEM’s customized application portal can integrate with a number of popular payment gateways, including:payment-gateways

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