Student Application Portal for Schools & Universities

Modern prospective students, parents, and agents expect the same level of online service from schools as they get from other businesses.

Designed using our years of experience serving the education sector, the application portal within HEM Student Portal is designed to meet these needs for institutions of all kinds, including universities, colleges, K-12 providers, and language schools.

HEM Student Portal provides a clear, connected application experience for students, parents, agents, and admissions teams. The application portal can work with HEM’s CRM and marketing automation services and can be connected with other approved systems so application data supports follow-up, reporting, and enrollment operations.

Where This Application Portal Fits

This page focuses on the online application stage of HEM Student Portal: account creation, forms, supporting documents, payment, status tracking, and agent submissions. Institutions that need broader recruitment and enrollment operations can use the full HEM Student Portal for lead capture, CRM workflows, applications, communications, invoicing, and reporting.

A Fast, Simple Experience for Students and Parents

HEM Student Portal creates a seamless application experience to make applying to your school as simple as possible.

Features include:

» Unique account creation and login
» Step-by-step application process with the option to save and pick up where you left off later
» Document upload capabilities for visas, photos, letters, portfolios, and other required materials
» Support for multiple payment methods
» E-signature tool
» And much more!

Centralize Your Agent Application Process

HEM Student Portal also has a special agent gateway to allow your school to centralize its agency applications. Using this feature, your school can:

» Create accounts for both individual agents and agencies
» Allow agents to access multiple schools/campuses on the system
» Allow agents to submit and manage applications for multiple students
» Use reporting to track applications from agents

Simplified Application Builder for Schools

HEM’s portal makes it easy for your team to create application forms that are tailored to your school’s needs with our easy-to-use application builder. With just a few clicks of a keyboard, you will be able to:

» Add as many custom form fields as you need
» Present your applications in multiple steps
» Customize your forms with your school’s logo, colours, and branding elements
» Enable users to register for multiple courses and programs
» Enable document uploads
» Integrate your applications with your CRM system
» Links your forms to your payment gateways
» Enable e-signature option for applicants
» Set up Google Analytics tracking
» Generate revenue values per program to calculate the total potential revenue of each applicant

Free Quote Tool

HEM Student Portal also comes equipped with a free quote builder tool, allowing your students to calculate the total price of their booking. A personalized quote breakdown can then be displayed showing the total price of their package before they proceed to booking, and even be emailed to them. Quotes can include: